6.3.2 ⁑The minutes Package
Unlike meetingmins, described
above, minutes [53] is
a package, so you can choose your document class. The package comes
with alternative German commands that you can use instead
of the English command names. For example, instead of using
\subtitle
you can use \untertitel
. For brevity,
this book only describes the English commands. See the minutes
documentation for a list of the German equivalents and for the
additional Dutch support. The default language is German, so if you
are writing the minutes in English, you'll need to load
babel [7] with the english
option.
The meeting minutes are contained in the body of the
Minutes
environment
where ⟨title⟩ is the title of the minutes. You can have more
than one Minutes
environment within your document, for example,
if you want a compilation of all the minutes for a particular group or
committee.
Within the Minutes
environment, you can set various
information using the commands described below.
This sets the subtitle, if required.
This sets the name of the meeting moderator (for example, the chair).
This sets the name of the minute taker.
This sets the names of the people present at the meeting.
This sets the names of any guests present at the meeting.
This sets the date of the meeting.
This sets the starting time of the meeting.
This sets the time the meeting ended.
This sets the location of the meeting.
This sets the distribution list. The argument ⟨names⟩ is a list of names of people who should receive a copy of the minutes. To specify absentees, you can either use
and
or
where ⟨excused names⟩ is a list of names of missing people who provided an excuse and ⟨no-excuse names⟩ is a list of missing people who didn't provide an excuse.
The above commands all behave in an analogous way to \title
and
\author
. Once they have been specified, you then need to use:
This example just sets up the title information for the minutes.
\documentclass{article} \usepackage[english]{babel} \usepackage{minutes} \begin{document} \begin{Minutes}{Secret Lab of Experimental Stuff} \subtitle{Annual General Meeting} \moderation{Mr Big Head} \minutetaker{Dr Bor Ing} \participant{Polly Parrot, Mabel Canary} \missing[Z\"oe Zebra, Jos\'e Arara]{Dickie Duck, Fred Canary} \guest{Prof Important Person} \minutesdate{12th March 2014} \starttime{15:00} \endtime{17:00} \location{University of Somewhere} \cc{Vice Chancellor} \maketitle \end{Minutes} \end{document}
The result is shown in Figure 6.3. Since this document only contains the minutes from a single meeting, I haven't bothered to include an overall document title or table of contents. This causes warnings from the minitoc package [22] (which the minutes package loads). If you want to have a collection of minutes, you can add the title and contents at the start of the document:
\begin{document} \title{Minutes from the Secret Lab Meetings} \author{Dr Bor Ing} \maketitle \tableofcontents % add the Minutes environments here
The minutes can be subdivided into topics using:
and subtopics using:
where ⟨text⟩ is the topic or subtopic and ⟨toc text⟩ is
alternative text for the table of contents. These commands are analogous
to sectioning commands such as \section
. The ⟨toc text⟩
(or ⟨text⟩ if the optional argument is omitted) appears in
an overview section in the minutes and also appears in the
overall document table of contents (if \tableofcontents
has
been used, as described above).
Tasks can be specified using the \task
command which has
a starred and unstarred version. The unstarred version has the
syntax:
The starred version has the syntax:
Example:
\topic{Tasks} \subtopic{New Experimental Stuff} \task[done]{Mabel Canary}[tomorrow]{Proposal for a time machine} \task[pending]{Polly Parrot}{Apply for a ray gun grant} \subtopic{Kitchen} \task*{Order a new coffee machine} \task*[today]{Remove the mind-controlling cookies}
As with the meetingmins class, the minutes package allows you to hide text. This is done either via the command:
or using the Secret
environment
The ⟨secret text⟩ will only be displayed if you use the
Secret
package option.
\usepackage[Secret]{minutes}
Example:
If the meeting discussed an opinion, this can be recorded using:
where ⟨main⟩ is the main opinion held and ⟨differing⟩ is the
differing opinion. The discussion can then be formatted using the
Opinions
environment:
Example:
\opinion {Keep the coffee break at 11.00am}% main {Move the coffee break to 10:30am}% differing \begin{Opinions} \item[Mabel Canary] We should continue to have coffee at 11:00am. \item[Polly Parrot] We should move the coffee break to an earlier time. \end{Opinions}
Arguments can be formatted using the Argumentation
environment.
Within this environment, you can use the standard \item
command for
a comment or one of the following commands:
which itemizes a reason in favour of the argument,
which itemizes an important reason in favour of the argument,
which itemizes a reason against the argument,
which itemizes an important reason against the argument, and
which itemizes the result of the argument.
Example:
\begin{Argumentation} \pro We've always had coffee at 11:00am. There's no need to change it. \contra 11:00am is too long a wait for the caffeine addicts. \Pro Coffee at 10:30am would interfere with our clandestine experiments scheduled at that time. \item Prof Important Person said it would be better to have tea instead of coffee. \result The coffee break will continue to be at 11:00am. \end{Argumentation}
A single vote can be formatted using
where ⟨description⟩ is a brief description of the vote, ⟨yes⟩ is the number of “Yes” votes, ⟨no⟩ is the number of “No” votes and ⟨abstain⟩ is the number of abstainers. Optionally, a decision can be added. For example:
indicates that there were two votes in favour of maintaining coffee at 11am, one vote against and one abstainer.
Multiple votes can be listed in the Vote
environment:
Example:
\begin{Vote} \vote{Maintain coffee at 11am?}{2}{1}{1} \vote{Move clandestine experiments to after lunch?}{1}{3}{0} \end{Vote}
Decisions are first declared using:
This doesn't display anything in the document at this point, but it will be added to the list of decisions which can be displayed using:
This is like other \listof…
commands, such as \listoftables
.
Each decision is then specified using:
There is also a starred version which doesn't add the decision to the list of decisions:
Example:
\decisiontheme{Ray Guns}{Should we reverse the polarity of ray guns?} \decision{Ray Guns}{The ray gun polarity doesn't need modifying.} \decision*{We don't need to reverse the polarity.} [Reversing the polarity is generally considered to be a daft idea.]
If necessary, the minutes can be signed at the end using
This should be placed before the end of the Minutes
environment.
Any additional information that doesn't belong to the minutes may be included
in the Postscript
environment
or in the argument of
For other commands not listed here, including how to alter the style, see the minutes documentation.
Extend the document in Example 32 to include topics, tasks, opinions, arguments, votes and decisions.
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