6.3.1 ⁑The meetingmins Class

6.3.1 ⁑The `meetingmins` Class

The meetingmins class [6] uses the standard sectioning commands, such as \section and \subsection, but provides additional commands and environments useful in the creation of minutes or agendas. Note that this class doesn't provide multilingual support.

The default behaviour of this class is to assume you are creating minutes from a meeting. The document will be headed “Minutes for ⟨date⟩” and some of the commands described below will be ignored. You can change this format via one of the following class options:

agenda: This indicates the document is an agenda. The heading will be “Agenda for ⟨date⟩”.
chair: This indicates the document is the chair's agenda. The heading will be “Chair's Agenda for ⟨date⟩” and there will be a list of members names with checkboxes for the chair to track attendance.
notes: This sets the heading to “Notes for ⟨date⟩”.

The date of the meeting is set using:

\setdate {⟨date⟩}

The name of the committee is set using:

\setcommittee {⟨name⟩}

The list of members is set using:

\setmembers {⟨list⟩}

where ⟨list⟩ is a list of members. (The member list is only used by the chair class option.) The list of people present at the meeting is set using:

\setpresent {⟨list⟩}

where again ⟨list⟩ is a list of names. (This list is ignored by the chair and agenda options.) Within ⟨list⟩, for both \setmembers and \setpresent, the chair's name should be set with:

\chair {⟨name⟩}

Example:

\setdate{12th March 2014}
\setcommittee{Secret Lab of Experimental Stuff}
\setmembers{
  \chair{Mr Big Head},
  Prof Important Person,
  Dr Bor Ing
}
\setpresent{
  \chair{Mr Big Head},
  Dr Bor Ing
}

This sets information (analogous to \author and \title) but doesn't actually display any information, so these commands may be used in the preamble. As with \author and \title, you need to use

\maketitle

to make the title information appear.

Within the document environment, if you need numbered lists you can use the items environment

\begin {items}
\item ⟨item text⟩
…
\end {items}

within sections and the subitems environment

\begin {subitems}
\item ⟨item text⟩
…
\end {subitems}

within subsections and sub-subsections. As is usual for list environments, use \item at the start of each item. If there are items that should only appear in the chair's agenda or in the notes, you can instead use the hiddenitems environment

\begin {hiddenitems}
\item ⟨item text⟩
…
\end {hiddenitems}

within sections and the hiddensubitems environment

\begin {hiddensubitems}
\item ⟨item text⟩
…
\end {hiddensubitems}

within subsections and sub-subsections. There is also a similar hiddentext environment

\begin {hiddentext}
⟨text⟩
\end {hiddentext}

for non-list text. The contents ⟨text⟩ is only displayed if the chair or notes class option has been used.

The date and time of the next meeting can be displayed using:

\nextmeeting {⟨date and time⟩}

This is ignored for the agenda option. Finally

\priormins

is a convenient shortcut for “The minutes of the previous meeting were approved”.

Example:

\section{Announcements}
\begin{hiddenitems}
 \item A fire alarm drill is expected during the meeting.
\end{hiddenitems}

\section{Old Business}
\begin{items}
\item \priormins
\end{items}

\section{New Business}
\begin{items}
\item Discuss schedules for secret research.

\item Discuss schedules for new experimental stuff.
\end{items}

\nextmeeting{15th April 2014 at 15:00}

If the chair or notes class options are used the fire alarm announcement will be displayed, otherwise it will be skipped.

Exercise 18. Minutes and Agendas (meetingmins class)

Create a document using the meetingmins class that uses all the commands described in this section. Try using the different class options to see how they affect the document. (Remember that you can't mix the class options.)

You can download or view a solution.

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